DoD Labeling Compliance

Suppliers to the DoD are under mandate to comply with MIL-STD-129 and MIL-STD-130 for tracking items, cases and pallets throughout the defense contractor supply chain.

Each standard outlines specific labeling requirements for identification at the unit level, box or case level, shipping container, pallet or all of these. Getting your labels right and managing the data can be time-consuming and costly.

Understanding the steps to labeling compliance, will help simplify the process for:

Simplify Compliance with MIL-STD-130, UID ComplianceMIL-STD-130, UID

MIL-STD-130 is a DoD mandate that requires suppliers of goods to the Department of Defense (DoD) to identify items for tracking & efficiency purposes. An added requirement for a Unique Identification Number (UID) may be called out in DFARS 252.211-7003 (Item Identification and Valuation) clause found in the original contract. Qualifying items include:

  • items over $5,000.00
  • serially-managed, mission essential, or controlled inventory
  • component of delivered item requiring a UII

Each qualifying item must be marked with a permanent 2-dimensional data matrix encoded with the CAGE Code, Serial Number, Part Number and other data elements necessary to construct a Unique Item Identifier (UII). The UID identification must last the expected life of the product or until it comes back to be refurbished.

Our staff is well-versed on the labeling requirements of MIL-STD-130 including UID and the UID Registry. We offer a full-range of UID compliance products and services available individually and as a complete workflow compliance solution.

Pre-Print Label and Tag Service: Using our Preprint Label and Tag Service is a fast, easy way to get in compliance with MIL-STD-130 and UID requirements. Our printing service is available to match your contract specification for Construct 1 or Construct 2. Simply provide some basic information as cage, part and serial numbers. Each label is printed and verified. A verification report for each label acts as the Certificate of Compliance for hassle-free compliance.

Durable Label Materials: MIL-STD-130 requires labels to last the expected life of the product even under the harshest environments of water, sand, salt-spray, grease, high temperatures, abrasion, sunlight, chemical exposure, and other elements. Our full line of durable label materials and matching ribbons ensures label performance.

Thermal Transfer Printing Systems: For larger volume, or frequent requests for UID labels, our complete printing systems include high-resolution thermal transfer printers, durable labels, label design software with preset templates, scanners, mobile workstations and verifiers to help avoid unnecessary delays at a DCMA inspection.

Direct Part Marking: Innovative laser systems are ideal for marking UID barcodes and other data onto a wide variety of product types. Choose from laser types to match your marking requirements.

UID Verifier for Labels and DataplatesUID Verification: Suppliers to the Department of Defense must be able to prove that their labels meet the requirements of MIL-STD-130, with regard to both Data Matrix Code quality and data accuracy. The UID Compliance Verifier is simple to use and provides a quick pass/fail check. In addition, it logs and archives the information to support audit needs. A printable compliance report is also produced. Read more on Labeling News.

UID Registry Data Submission: The UID registry is a software system created by the Department of Defense that acts as a repository for information on all items that meet UID criteria. In order to comply with the DoD mandate for UID, you must submit all UID information to the UID registry directly or via the WAWF.

MIL-STD-130 UID eBookMIL-STD-130 UID eBook uses an easy-to-follow format to guide you through the steps to simplify theDoD's MIL-STD-130, UID labeling compliance process.

Download the eBook.

Simplify Compliance with MIL-STD-129, RFID ComplianceMIL-STD-129, including RFID

MIL-STD-129 is a mandate under the Department of Defense (DoD) which requires suppliers of goods to identify cartons, cases and pallets. Radio Frequency (RFID) may be called out in a DFARS clause 252.211-7006 found in the original contract.

Knowing what information to print on the label, how (what format, bar code symbology), if you need to encode information, variable or sequential information and where the tag is to be placed are part of meeting the requirements for MIL-STD-129 compliance.

Full Compliance Solution: We offer a full-range products and services that have been designed specifically to meet and exceed MIL-STD-130 labeling requirements:

Pre-Printed/Pre-encoded Label Service: Use our fast, easy way to get in compliance with MIL-STD-129 and RFID requirements without having to invest in special equipment. Each lot is printed, encoded, tested and verified, and comes with a Certificate of Compliance for 100% compliance.

Thermal Transfer Printing/Encoding Systems: For larger volume, or frequent requests for RFID labels, choose from a line-up of complete printing systems including RFID printers (or modular units for future RFID upgrades) thermal transfer printers, RFID labels, label design software with preset templates, and RFID Readers to help avoid unnecessary delays at a DCMA inspection.

Traveler Form Labels: Simplify data entry and ensure accuracy of information transmitted via WAWF with duplicate Traveler labels. The bottom portion of the label is encoded with the necessary information and is affixed to the carton or case. The top is perforated, barcoded with the same information and attached to the Traveler Form. The user scans this portion when data is sent via WAWF without having to be at the shipment container.

WAWF Data Submission: Submitting shipments through the WAWF web site can be done without additional software but can come at a cost. Entering large quantities of UID and especially RFID data into the web site can quickly become unmanageable with excessive wait times on slow servers and the risk of user errors can make submissions difficult.

MIL-STD-129 RFID eBookMIL-STD-129 RFID eBook uses an easy-to-follow format to guide you through the steps to simplify your compliance process.

Download the eBook.